Primary Contact
Greg Pick

 

  • President
  • VP-Education
  • VP-Membership
  • VP-Public Relations
  • Secretary
  • Treasurer
  • Sergeant-at-Arms
  • Immediate Past President

NOTE: These lists of duties were compiled from the descriptions given in the "Club Organization and Operation" section of the AREA LEADERSHIP HANDBOOK.

President

  • Club's chief executive officer
  • Preside at club and executive committee meetings
  • Guide the club in meeting the members' educational and leadership growth needs
  • Together with the executive committee, establish plans for club growth
  • Attend and vote at Area Council, District business meetings, Regional business meetings, and International business meetings (or send proxies to the District Governor for the last two)

VP-Education

  • Plan successful club meetings
  • Assure that all members are scheduled appropriately to meet their educational goals
  • Plan the presentation of special programs, such as Communication and Leadership, Speechcraft, and other programs
  • Schedule speeches
  • Sign Communication and Leadership manuals
  • Update member progress charts
  • Report educational program completions to World Headquarters
  • Coordinate recognition of member achievement
  • Preside at club and executive committee meetings when the President is absent
  • Orient each new member to the Toastmasters educational program
  • Assign a mentor to each new member
  • Induction of new members
  • Attend and vote at Area Council and District business meetings

VP-Membership

  • Plan, organize, and implement efforts to ensure club meets or exceeds a membership level of 20 members
  • Works with outside groups to promote Toastmasters club membership and member retention
  • With the Secretary and Treasurer, promptly submit to World Headquarters the club's semiannual report and membership dues payment
  • Recognize club members who contribute to club growth
  • Keep accurate membership roster and attendance records
  • Chair of club membership committee

VP-Public Relations

  • Develop, implement and administer methods to maintain a positive image of the Toastmasters club for all members, guests, and the public
  • Internal and external promotion of club activities and events
  • Develop informational documents about the club
  • Represent the club with the media
  • Together with the club bulletin editor and Sergeant At Arms, maintains an effective program of communication for the club

Secretary

  • Responsible for club records and correspondence
  • Take care of club constitution, bylaws, and all other official club documents
  • Submit updated membership and officer records to World Headquarters
  • Prepares and mails orders for Toastmasters supplies
  • Records and reads minutes of club meetings and Executive Committee meetings
  • Together with the Vice-President Membership, submits all new, transfer, and reinstated membership applications to World Headquarters
  • Submit names of newly elected officers to World Headquarters within to days of election

Treasurer

  • Develop and execute financial policies, procedures, audits, and controls
  • Receive and disburse funds in payment of all bills
  • Develop and recommend budget to the Executive Committee
  • Notify members when dues are to be paid and collects the dues
  • With the Vice-President Membership and Secretary, prepares and sends in the semiannual membership reports, dues, and membership roster on or before the due date

Sergeant-at-Arms

  • Serve as master host
  • Make proper physical arrangements for all club meetings
  • With the Vice-President Public Relations and Vice President Membership, ensures that each member and guest is welcomed at club meetings
  • Responsible for the orderly conduct of all meetings, including all necessary arrangements in preparation for the meeting
  • Controls club equipment between meetings

Immediate Past President

  • Provide guidance to club officers
  • Serve as a resource for club officers
  • Chair the Nominating Committee
  • Assist in preparing the Club Success Plan
  • Promote club efforts to achieve club goals

 



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